STUDENT ITINERARY
FRIDAY, OCTOBER 20
12:00am Call Time (Thursday Night)
12:30am Load buses
Wind instruments and battery percussion in bus luggage bays. Flute and clarinet cases stored in bus cabin.
Suitcase/duffle stored in bus luggage bays. Backpack or smaller bag in bus cabin.
1:00am Depart UHS
7:45am Breakfast served (Meal location: Golden Corral in St. Louis)
8:45am Depart St. Louis for Indianapolis
SWITCH TO EASTERN DAYLIGHT TIME
ALL AFTERNOON & EVENING ACTIVITY TIMES & SEQUENCE ARE SUBJECT TO CHANGE
2:15pm Lunch at Bucca di Beppo, downtown Indy
TBA Depart from lunch on foot
TBA Arrive Lucas Oil Stadium
3:15pm Arrive at Lucas Oil Stadium for brief tour + view performing bands
BACKPACKS cannot be brought into the stadium!
TBA Load buses
4:30pm Depart LOS for rehearsal site
5:15pm Arrive at Grand Park rehearsal facility- Unload and prep for rehearsal
5:45pm Rehearsal
7:45pm Supper at Grand Park + Start loading
9:15pm Finish loading - Depart for hotel
10:15pm Arrive and Unload Luggage at Embassy Suites (Downtown Indianapolis, IN)
10:45pm Section Meetings
In hotel meeting rooms: Percussion, Brass, Woodwinds
12:15am Section Meetings conclude
12:20am Curfew
Room checks
12:30am Lights Out
SATURDAY, OCTOBER 21
7:00am
Breakfast served
Pre-pack clothes for overnight bus trip home into backpack / duffle
Pack, Shower, Dress into RR / performance gear
Winds Attire - Black Shorts, Black RR Shirt, Black Sliders / Tank/ Long Socks
Guard Attire - Per Ms. Hubbard
8:30am Latest wake-up time
9:15am Chaperones begin checking rooms - NO BELONGINGS LEFT BEHIND
9:30am Latest room check time
10:00am Load Luggage Onto Buses - All Members Load Buses
10:35am Buses depart Embassy Suites hotel
10:50am Unload buses @ Crown Plaza Hotel
Wind Instruments from bus to Crown Plaza Rooms
10:55am Dress in to uniform
11:20am Percussion and Loading Crew Walk to Lucas Oil Stadium Parking Lot on foot
11:35am All others depart for Lucas Oil Stadium on foot
UNLOAD TRUCKS
12:20pm Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props/blockers
Missouri St Ramp: All Sets/Props/Blockers
12:30-1:00pm Pit Warmup [Area TBA]
12:30-12:45pm Physical Warmup [Area TBA]
12:45-1:15pm Music Warm-Up [Area TBA]
1:05pm Pit + Sets/Props Report
1:20pm Wind/Battery/Guard Report
1:30pm PRELIMS PERFORMANCE ! ! !
1:45pm Group Picture
2:30pm Load Trucks. Undress at Crown Plaza.
Wind instruments remain in cases at Crown Plaza.
ALL EVENING ACTIVITY TIMES ARE SUBJECT TO CHANGE
3:30pm Late Lunch/ Early Supper Location TBD
4:30pm Arrive at LOS - Watch Performances/ Prelims Awards
TBD All Details Regarding Finals are TBD
TBD All others depart for Lucas Oil Stadium
TBD Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props/blockers
Missouri St Ramp: All Sets/Props/Blockers
TBD Pit Warm-Up [Area ‘A’]
TBD Physical Warm-Up [Area ‘A’]
TBD Music Warm-Up [Area ‘A’]
TBD Pit + Sets/Props Report
TBD Wind/Battery/Guard Report
TBD FINALS PERFORMANCE
TBD Box Meal + Load Buses (Details TBD)
SUnday, OCTOBER 22
TBD Load Buses
1:30am Depart Indianapolis for Home
Parents who wish to check their child out must email president@unionbands.com ahead of time. After the student is out of uniform and all responsibilities have been fulfilled, please check the student out with their director and sign them off of the bus roster with their appointed bus captain.
8:00am Breakfast served (Meal location: Golden Corral in Springfield, MO)
9:00am Depart Breakfast Location
11:45am Arrive at Union High School!
Instruments except sousaphones, battery percussion, front ensemble percussion, and audio will be unloaded form buses then stowed in band lockers as usual
WHAT TO PACK?
LUGGAGE
Small suitcase or large duffle. No large bags or suitcases are allowed.
PERFORMANCE ATTIRE & GEAR
Tank compression shirt
Sliders (2 pairs)
Marching shoes (if not already on the uniform cart )
Long black socks (2 pairs)
BLACK member shorts as cover-up during dressing
Big-U/RR shirt as cover-up during dressing
PERFORMANCE ATTIRE & GEAR - GUARD
please see packing list from Ms. Hubbard
EVENT ATTENDANCE ATTIRE
Show shirt
GRAY member hoodie
Jeans
Comfortable shoes
TRAVEL WEAR & GEAR
Travel clothing (suggest: shorts / sweatpants / long or short sleeve t-shirts / etc.)
Comfortable shoes / flip-flops / etc. for long bus rides and other down-time
Backpack / duffle / sling bag
Jacket / hoodie
Pillow & blanket
Homework / book
Phone / charger / battery pack
DVDs (G, PG, PG-13)
Snacks (drink bottles must have screw-top lid)
Extra $ if desired for souvenirs, etc. (all meals are provided)
Personal / portable electronic devices must have headphones / ear buds
Personal Care & Wear
Deodorant
Soap
Shampoo & hair care
Other cosmetic and/or hygiene items as pertinent
Undergarments
Sleepwear
Medications: please check in with our trip nurse.
WHAT ELSE?
Small suitcase or large duffle = your luggage. No large bags or suitcases are allowed. We recommend pre-packing the change of clothes for the Saturday night / Sunday AM overnight bus trip in the bus duffle bag.
BRING VALUABLES ONLY AT YOUR OWN RISK
DO NOT BRING
Drugs, Alcohol, Tobacco Products, Weapons
OVERNIGHT PARKING ON CAMPUS
If planning to park your vehicle on campus throughout the duration of the trip, please park in the UHS South (student) parking lot.
